Page 9 – AAA PIA Policies and Procedures for Adoption

Documents provided to AAA PIA by the adoptive family become an official part of the AAA PIA adoption record and are the sole property of AAA PIA.

CLIENT’S RESPONSIBILITY FOR KEEPING DOCUMENTS CURRENT:

Supporting home study documents may be current for only one year from the date on the individual documents (e.g., medicals, CPS forms, GBI reports, reference letters, pet vaccinations, sewage and water approval, employment letters), depending upon the requirements of individual placement agencies, states, or countries.

Even though the home study may not have expired at the time of a referral for the placement of a child, the supporting documents may in fact have expired and will need to be resubmitted to the placement agency.
Important: There is no feasible way for AAA PIA to know the following:

1) When a referral from a placement agency will be made
2) If at the time of referral, client’s documents are current
3) Changes in document requirements of placement agency, another state or another country

It is the sole responsibly of the adoptive applicant to contact their placement agency prior to the one-year anniversary of the documents to determine whether or not updated documents need to be submitted by the adoptive applicant to the placement agency in order to meet the requirements of the placement agency, the state, or country from which the adoptive applicants are adopting. The adoptive applicant may access AAA PIA’s medical and CPS forms to be updated from AAA PIA’s website. GBI cards may be obtained from the Caseworker. (Exception: Applicants adopting through a Texas Placement Agency must have certain documents updated every six months.)

CRIMINAL HISTORY FOR ADOPTIVE CLIENTS:

All adoptive applicants must be forthcoming and honest about a criminal charge. If an applicant has ever been fingerprinted (except for a job, a hunting license, or gun permit), the GCIC report will show this as an arrest. It is understood by the adoptive applicants, that no matter what they have been told by a police officer or an attorney, if they were ever fingerprinted in a law enforcement matter, this information will show up on a GBI (or FBI check for BCIS). This includes charges made by the applicant when underage, expunged records, and dropped charges.

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